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How we can help you

These are main services offered by RomaConvention:

 

Planning advice

  • Feasibility study
  • Evaluation of possibilities
  • Elaboration of projects and of preliminary budget
  • Preliminary elaboration of the project budget

 

Organization

  • Organization scientific and conference coordination
  • Planning conference sessions and post conference activities
  • Internal and external communication management
  • Administration services for invitations and subscriptions
  • Distribution of conference proceedings
  • Finding private and public sponsors

 

Accommodation

  • Selecting and contracting with hotels and conference venues
  • Site inspections with the client
  • Hotel booking
  • Restaurants


Administration

  • Budget forecasts
  • Collection of attendance fees and other revenues
  • Managing proceeds
  • Checks on suppliers estimated costs and payment
  • Administration of proceeds from exhibitors and sponsors

 

Support and technical services

  • Hospitality desks at airports and stations
  • Professional guides and tour leaders
  • Transports management
  • Interpreters
  • Simultaneous and video-conference translation
  • Video production
  • Dècor and technical installations
  • Multimedia and video-conference session
  • Setting up of stands and exhibition areas
  • Conference venue set up
  • Graphic design
  • Hostesses
  • Security
  • Photo service

 

Pre & Post congress activities

  • Planning of social events and cultural activities
  • Gala and theme dinners in old castles and gardens
  • Fireworks
  • Entertainment, concerts, theatre, cabaret
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